For unions, associations, federations, and membership organisations
Approve who enters, appoint who votes, put questions on the hall screens, and publish the result — for people in the room and online.
Registration with approval, one ballot per member organisation, live polls and motions with quorum, moderated questions, and a production-ready stream. Built for a constitutional AGM, not a webinar RSVP page.
Annual meeting · Live desk
Illustrative layout
On site now
Door and online check-in, matched to the expected-delegate list.
Ballot
Motion 3 — standing orders
Quorum met · Open
41 of 48 member-organisation ballots · designated voters
Questions for the hall
Affiliation fees — from Northern Branch
On screenRule 12 interpretation — Harbour District
QueuedPress access to papers — staff review
HeldBuilt-in controls
Capabilities
AGM Platform is an operations tool for the organisation that runs the annual meeting. It is built around delegate AGMs: member organisations send people, your staff approve them, and one designated voter casts each ballot. It is not a webinar RSVP page, and it is not a multi-tenant product catalogue.
Treat admission as a controlled process, not an open registration link.
Delegates apply, staff approve, and arrivals are matched against the official expected-delegate list. Door and online check-in keep a live picture of who is on site — in the hall and remote.
Ballots follow your constitution, not a generic poll widget.
The default is one designated voter per member organisation, with optional weights. Voters can use a PIN or a signed-in ballot. Motions carry configurable quorum. The platform does not offer proxy, postal, or advance voting.
Nothing reaches the hall screens until staff say so.
Collect questions in advance and live. Moderators review, hold, or send them to the screens the room and the stream can see — so the chair is not reading an unfiltered feed.
Remote attendance is part of the meeting, not a side link.
In-page stream options keep the session in the same place as papers, questions, and ballots. A device check reduces join-time surprises. Optional ask-to-speak and a green room help the chair take contributions in order.
The pack, the inbox, and the timetable sit with the meeting.
Publish the agenda, downloads, and a press pack from the same desk. Staff can edit email and SMS copy and schedule mailings so delegates are not hunting across three tools for the papers.
The meeting team can see turnout, lock the door, and prove what happened.
Live turnout, badge print, and lockouts keep the floor manageable. Optional two-factor authentication and a single-session rule protect staff accounts. The audit log records actions and never stores secrets.
How it works
The same desk covers preparation, the hybrid sitting, and the record you keep once the hall is empty.
01 · Before
Load the expected-delegate list, open applications, approve who may attend, and appoint the designated voter for each member organisation. Publish papers, schedule mailings, and prepare motions and quorum rules before anyone travels.
02 · On the day
Check people in at the door and online. Start the stream, moderate questions onto the hall screens, open ballots and motions, and watch turnout and quorum from the same desk.
03 · After
Close the meeting, publish the result, and leave papers available to those who should still see them. The audit trail remains — without passwords, PINs, or other secrets stored in it.
Trust and security
Constitutional meetings need a record that stands up afterwards. These controls are part of the product — not a slide about a future roadmap.
Attendance is applied for and approved, then matched to the expected-delegate list.
Staff accounts can require a second factor when your security policy asks for it.
Ballot PINs lock after repeated failures so guessing does not become a method.
A sign-in can be limited to one active session so shared machines do not linger.
The log records who did what. It does not store passwords, PINs, or recovery codes.
Primary next step
See the desk the meeting team actually uses — registration, ballots, questions, stream, and the audit trail — walked through against your standing orders.
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